Timecard GuruWhat a weekly time card calculator answers
A weekly time card is the sheet someone adds on Friday: seven days, a start, a finish, and a lunch. This page does that addition in the browser and keeps the three results apart. Hours on the clock are the raw span from in to out. Lunch deducted is the meal total. Paid hours are the span minus that meal, in hours and minutes and as a decimal.
The sample week is Monday through Friday, 9:00 to 17:00, with 30 minutes of lunch, and Saturday and Sunday left blank. Each day on the clock is 8.00 hours, so five days are 40.00. Each lunch is 0.50 hours, so the week of lunches is 2.50. Paid time is 7.50 × 5 = 37.50. A card that only shows 40.00 hides the unpaid meal. If lunch is unpaid, a paycheck built on 40.00 is two and a half hours high.
How to fill the week
Type clock-in, clock-out, and lunch minutes for each day you worked. Add another shift on a day that has a second pair of clock times. Copy, Export CSV, and Print / Save PDF sit under the pay total, and the card stays in this browser after you leave the page. A blank Saturday or Sunday counts as a day off, not as an error. If you worked overnight, enter the morning clock-out anyway. An end time earlier than the start crosses midnight and the hours still add. If the two clock times are the same, that day is zero hours. A lunch longer than the shift is rejected so a typo cannot create negative pay.
Decimal paid hours are what most payroll systems multiply by a rate. 37.50 × $20 is $750. Writing 37.30 would treat the 30-minute lunches as 0.30 of an hour each. Half an hour is 0.50. When the week is already a total, convert your total to decimal hours. The minutes to decimal chart is the reference when one leftover minute count still looks wrong. Hours plus minutes, including 4 hours and 45 minutes, are on the hours and minutes to decimal chart. 30 minutes on a timesheet is the single-meal case of the same rule.
When the paid total passes 40
If you lengthen a day, paid hours can pass 40. Weekly overtime starts after 40 hours at 1.5×. Daily overtime stays off until you type a daily line, and double time stays off until you type one, often 12 hours at 2×. The pay line multiplies total minutes ÷ 60 by the hourly rate, then applies those multipliers. It does not add the rounded decimal of each day and multiply that. A biweekly card runs the same split on week 1 and week 2 separately, because a workweek is seven days, then adds the two pays. The overtime calculator is the shorter version when you already know the hours for each day. This card does not decide which hours are legally overtime. It separates lunch, then applies the thresholds you set.
A single pair of clock times, without a whole week, belongs on the hours calculator. A stack of durations that are not tied to a clock belongs on the add time calculator. Use this weekly card when the question is the paycheck total after lunch.
Frequently Asked Questions
+What does a weekly time card calculator add up?
It adds each day's clock-in to clock-out span, subtracts that day's lunch, and totals the week as hours on the clock, lunch deducted, and paid hours.
+How much is a 9-to-5 week after a 30-minute lunch?
Monday through Friday, 9:00 to 17:00, is 40.00 hours on the clock. Five 30-minute lunches are 2.50 hours. Paid time is 37.50 hours.
+What if a shift crosses midnight?
Put the clock-out as the next morning. When the end time is earlier than the start time, the day is counted across midnight. Identical in and out times count as zero, not 24 hours.
+When should I look at overtime?
The card starts with weekly overtime after 40 hours at 1.5× and daily overtime left blank, which is a week-only split. Enter a daily line when the job pays daily overtime, and enter 12 for double time when hours past 12 pay 2×. A biweekly period still splits overtime on each week. Use the overtime calculator when you already have daily hour totals instead of clock times. The thresholds are settings, not a legal finding.
+Can one day have more than one shift?
Yes. Add another shift on that day and enter its clock-in, clock-out, and lunch. Paid hours for the day are the shifts added together. A blank clock-in and clock-out counts as off, not as an error.
+Does this page store my time card?
Yes, in this browser only. The week is saved in local storage on your device so you can come back to it. Nothing is uploaded, and there is no account. Clearing site data for this browser removes the saved card.
+Are short rest breaks paid?
When the Fair Labor Standards Act applies, yes. 29 CFR 785.18 says rest periods of short duration, running from 5 minutes to about 20 minutes, must be counted as hours worked. That paid rest time may not be offset against other working time. A 10-minute rest break stays in the paid total. It is not a meal period. Source: https://www.ecfr.gov/current/title-29/subtitle-B/chapter-V/subchapter-B/part-785/subpart-C/section-785.18
+Is a 30-minute meal period unpaid?
A bona fide meal period is not hours worked. 29 CFR 785.19 says the employee must be completely relieved of duty for the purpose of eating a regular meal. Ordinarily 30 minutes or more is long enough. Coffee breaks and time for snacks are rest periods, not meal periods. If the employee has to perform any duties while eating, the time is hours worked. The employee does not have to be allowed to leave the premises if they are otherwise completely freed from duty. Source: https://www.ecfr.gov/current/title-29/subtitle-B/chapter-V/subchapter-B/part-785/subpart-C/section-785.19
+Can an employer round time clock punches?
29 CFR 785.48(b) describes rounding start and stop times to the nearest 5 minutes, the nearest tenth of an hour, or the nearest quarter of an hour. The practice is accepted for enforcement only when it averages out and does not, over a period of time, fail to pay for all the time actually worked. Rounding that always shortens the shift does not meet that test. The time clock rounding calculator at https://timecardguru.com/time-clock-rounding-calculator applies the quarter-hour practice and the nearest tenth of an hour. Source: https://www.ecfr.gov/current/title-29/subtitle-B/chapter-V/subchapter-B/part-785/subpart-D/section-785.48
+Is overtime calculated on the biweekly paycheck?
No. Each workweek stands alone. 29 CFR 778.104 says the Act does not permit averaging hours over two or more weeks, even when the employee is paid biweekly. Someone who works 30 hours one week and 50 the next is owed overtime for the hours past the weekly maximum in the second week, even though the two-week average is 40. 29 CFR 778.107 states the general standard: those overtime hours are paid at not less than 1.5 times the regular rate. Exemptions exist, and this is not a coverage decision. Sources: https://www.ecfr.gov/current/title-29/subtitle-B/chapter-V/subchapter-B/part-778/subpart-B/section-778.104 and https://www.ecfr.gov/current/title-29/subtitle-B/chapter-V/subchapter-B/part-778/subpart-B/section-778.107